Transport Coordinator

JOB TITLE: Transport Coordinator

JOB LOCATION: Penrith

TERMS: Permanent

WORKING HOURS: Monday to Thursday, 07:30–16:30; Friday, 07:30–13:30

THE JOB

We are seeking a proactive and organised Transport Co-Ordinator to support the day-to-day operations of our vehicle fleet. This role will play a critical part in ensuring our vehicles are compliant, cost-effective, well-maintained, and aligned with operational and safety standards. Reporting to the Head of Fleet, you will support procurement, compliance, maintenance scheduling, and driver behaviour monitoring.

WHAT WILL YOU BE DOING?

• Support the Fleet Team in planning vehicle supply, coordinating maintenance and repairs, and managing the timely procurement and disposal of vehicles in line with operational needs.
• Ensure fleet compliance by supporting adherence to all legal, licensing, and regulatory requirements, and maintaining accurate, up-to-date records for audit readiness.
• Safeguard fleet value by utilising fleet management and driver behaviour monitoring systems to optimise asset performance and reduce risk.
• Build and maintain effective supplier relationships to ensure best value, service quality, and cost-efficiency across the fleet operation.
• Oversee vehicle handovers, including managing sign-out and return processes, conducting inspection checks, and recording damage or discrepancies.
• Provide support to vehicle users, offering guidance on servicing schedules, maintenance procedures, and safe driving practices.
• Liaise with insurers to ensure the fleet is appropriately covered, supporting compliance, risk mitigation, and timely renewal of policies.
• Lead on weekly vehicle checks and fleet administration, and generate regular reports on driver behaviour, including speeding and driving standards, to promote accountability and continuous improvement.
• Raise and process purchase orders efficiently for all fleet-related goods and services in line with procurement procedures.
• Uphold health and safety standards, ensuring full compliance with company policies and promoting a safe working environment.
• Support new starter inductions, delivering a positive and informative onboarding experience for all fleet-related aspects.
• Act as the main point of contact for site facilities, resolving queries promptly and ensuring smooth day-to-day operations.

WHAT WILL YOU BRING?

• Experience in transport or fleet background.
• Highly organised with excellent time management and the ability to meet deadlines.
• Strong interpersonal skills with the ability to work collaboratively across teams.
• Confident in solving problems and making informed decisions.
• Commercially aware with an understanding of budget control and cost efficiency.
• Clear and effective communicator, both written and verbal.
• Proficient in IT systems and confident in using fleet management and reporting tools.
• Resilient and adaptable with a can-do attitude.
• Holds a full, valid UK driving licence.

At Fibrus, we put our people first! As award winners in Advancing Diversity in the Workplace at the 2023 Women in Business awards and having recently been awarded the Investors in People ‘We invest in People’ standard accreditation, we are proud to be a company who encourage colleagues to do and be their very best.

Our culture is focused on trust, collaboration, growth and flexibility. We invest in our people, offering colleagues benefits that improve their personal lives as well as their careers! So along with competitive salaries and an excellent benefits package, we also offer our colleagues benefits including mental health workshops, professional development support and private healthcare.

We also recognise the importance of supporting our colleagues with life changes and have comprehensive policies around menopause, mental health, pregnancy loss and leave for maternity, parental and adoption. As we continue to grow, you would be joining a team of dedicated and passionate people who work super hard every day to improve the lives of those in our own communities by transforming the digital infrastructure of Northern Ireland and Great Britain! We’re building something special at Fibrus, with our team at the very heart of it and we are excited to speak to potential colleagues who share our purpose!

To apply to join the Fibrus family, please do so online and our Recruitment team will be in contact with you once we’ve had a chance to have a look at your application. We wish you the best of luck and thank you for your interest in Fibrus. #Fibrus